For years, organizations have struggled with video management systems (VMS) that are costly, inflexible and difficult to scale, says Mike Rose, Executive Vice President of Sales at IDIS Americas.

Surveillance capabilities

Traditional video management system (VMS) platforms often come with steep licensing fees, limited analytics and complicated integrations, leaving many businesses stuck with outdated systems that don’t meet their evolving needs.

However, advancements in AI and deep learning have revolutionized the way VMS platforms operate, making them integral to smart, proactive security infrastructures.

These cutting-edge systems enhance surveillance capabilities, allowing for better resource allocation and improved response times.

With modern VMS platforms, security teams can analyze video feeds in real time, respond swiftly to threats and optimize their operations.

Here are the eight essential features to prioritize when selecting a state-of-the-art VMS to guarantee it is cost-effective, offers scalable security and streamlines operations:

1. AI-driven deep learning capabilities

AI-driven deep learning powers advanced features like facial recognition, anomaly detection and object tracking, essential in high-stakes environments like airports and hospitals.

These systems automatically flag suspicious activity, reducing the need for constant human oversight.

For instance, some VMS solutions use AI to track objects and detect threats in real time, enhancing response times and improving resource allocation.

AI-driven analytics also cut down on manual monitoring, reducing false alarms and improving long-term cost efficiency.

2. Scalability for growing security needs

Businesses across industries – from retail to large universities – require flexible, scalable VMS solutions.

A scalable VMS can handle increasing data and live feed volumes without compromising performance.

Comprehensive systems can accommodate tens of thousands of cameras without lag, allowing organizations to expand their security infrastructure while maintaining critical response times.

3. Cost efficiency and low total cost of ownership

Long-term return on investment (ROI) is essential when selecting a VMS.

Traditional platforms often come with steep recurring licensing fees, increasing costs over time.

Most modern solutions offer a one-time licensing fee structure, eliminating ongoing payments while providing access to cutting-edge AI features.

This approach lowers the total cost of ownership (TCO) and maximizes the value of your security investment.

4. Seamless integration with existing security systems

The ability to integrate a VMS with various security devices is critical for building a customized solution.

Whether integrating with access control systems or using facility mapping for real-time monitoring, seamless integration ensures that businesses can adapt their security environment without costly overhauls.

Systems that support integration with a wide variety of third-party devices can provide centralized control and event management for a unified security ecosystem.

5. User-friendly interface and centralized management

A user-friendly interface is also key to streamlining operations and allowing VMS operators to manage cameras, monitor live feeds and respond to alerts with ease.

A centralized VMS ensures security personnel have real-time access to data across multiple locations.

This improves response times, optimizes resource allocation and ensures that incidents are managed effectively.

6. Advanced analytics and reporting features

Modern VMS platforms offer advanced analytics like heat mapping and behavioral analysis, which provide valuable business intelligence beyond security.

Retailers, for example, can optimize store layouts based on high-traffic areas, while public transportation systems can manage crowd control for passenger safety.

Along with analytics, customizable reporting features allow organizations to gather real-time data and identify areas for improvement.

7. Reliability and security

Data integrity and cybersecurity are essential when selecting a VMS.

Look for systems with redundancy, failover mechanisms and secure storage to ensure continuous surveillance during system failures or cyber-attacks.

Systems that offer encrypted data transmission and storage safeguard against unauthorized access and ensure the reliability of security footage. In high-stakes environments like government facilities and healthcare, these features are vital to maintaining privacy and security.

8. Long-term adaptability with upgradeable solutions

Future-proofing a VMS means ensuring it can be easily upgraded and expanded over time. Businesses shouldn’t need to replace their entire system to add new functionalities.

VMS solutions that allow for the addition of advanced features, such as person-matching analytics or enhanced video wall management, ensure security infrastructures can evolve with minimal disruption.

This adaptability helps organizations stay ahead of security threats while keeping operations smooth.

Selecting a VMS for optimized security and scalability

Selecting a VMS that meets the eight key criteria is essential for high-performance security, efficient operations and future scalability.

By prioritizing these features, organizations can optimize their surveillance systems for today’s challenges while ensuring they’re prepared for tomorrow’s demands.

A well-chosen VMS isn’t just a tool – it’s the cornerstone of your security strategy, protecting your people, assets and reputation.

Solutions that offer scalable, low total cost of ownership options are ideal for a wide range of users.

With the ability to manage thousands of cameras and leverage advanced AI, deep learning analytics and seamless integration, comprehensive VMS platforms ensure flexibility and long-term adaptability for evolving security needs.

VMS solutions with these features empower organizations to enhance their security infrastructure, streamline operations and adapt to future challenges with ease.

This article was originally published in the October edition of Security Journal Americas. To read your FREE digital edition, click here.